Are you finding that a local index just isn’t enough to keep up with your emails anymore?
An increasing number of businesses are falling under regulations that require them to keep emails for longer amounts of time, and that’s bad news for companies still storing their mail locally. As local mail archives grow in size, Exchange and other local email programs start slowing down, sometimes drastically, as searching that big database becomes a bottleneck.
The only locally-based solution to this is multiple indexes, which can radically increase the size of the database and require multiple terabytes of local storage.
Either way, storing years of emails is becoming increasingly costly. That’s why cloud based email archiving is so attractive: you get effectively unlimited storage, backed by top-grade search routines, at a fraction of the cost of local storage.
Five Great Options In Online Email Archiving
1 – Microsoft Archiving
If you’re using Office 365 or Exchange Online, you get access to Microsoft’s own archive system and huge amounts of per-user storage and possibly unlimited, per user, depending on the plan. Plus, Microsoft has one of the most reliable cloud systems on the market. If you’re in the Microsoft system, there’s no real reason to look elsewhere.
2 – McAfee SaaS Email Archiving
As one might expect, McAfee’s online SaaS offerings put security at the forefront. McAfee offers unlimited online storage and simplified Outlook integration, backed up by comprehensive encryption and other security measures that meet or beat all commercial regulations on proper email storage.
3 – Proofpoint
Proofpoint has spent years on the forefront of anti-spam heuristics, creating highly intelligent mail delivery systems with high levels of discernment. They were one of the first companies to respond to the security challenges of HIPAA regulations, with a hybrid cloud system designed for organizations with a need for both local and remote access.
4 – Mimecast
Mimecast’s focus is on creating a single unified platform for email delivery and storage, both local and remote. Their software suite handles security in your office as well as at their network of remote data centers, ensuring complete continuity of security throughout the process. Their administrative software is also easy to work with and aimed at simple implementation.
5 – Google Apps Vault
The newest appearance on the cloud email archiving scene, surprisingly, is Google. However, in mid-2014, they introduced Google Apps Vault, which is also included in their Apps Unlimited package. This brings Google’s industry-defining search and data collection processes to your email archive. Their entirely web-based interface makes file transfers and eDiscovery easy, at least within Google’s systems. However, as is typical for their Apps, compatibility with Microsoft systems is minimal.
Which Email Backup Is Right For Your Needs?
It’s a crowded market, with plenty of niche vendors appealing to every archiving need. But which backup system meets your needs? Bi101 can help! Contact us today for a free consultation on SaaS archiving solutions.
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